Terms & Conditions
Please read before confirming a booking
Maui Photobooth
These are our Terms & Conditions for hiring a Photobooth.
1. Definitions
Maui Photobooth: Operating as Maui Photobooth and any associates
Client: The person, organization, company or other body which is hiring the goods/services as specified on the Booking Form.
Event date: The time and date of the event, confirmed by Maui Photobooth and noted on the Booking Form.
Booking Form: The form signed by or on behalf of the client and specifying details of the booking.
Day: A calendar day, unless specified otherwise.
2. Booking confirmation
2.1. A booking is not confirmed until the client returns a Booking Form, pays any costs as outlined under ‘Payments’ in these Terms & Conditions, and receives
confirmation of the booking from Maui Photobooth.
3. Payments
3.1. A non-refundable deposit/retainer, 50% of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by Maui
Photobooth.
3.2. The balance of the booking cost is payable in full 14 days before the client’s event.
3.3. If the balance of the booking cost and the bond, if required is not received 14 days before the event date, the booking may be cancelled and the client will
forfeit all monies paid thus far. Contact Maui Photobooth before the balance is due if you are experiencing any problems with making this payment to organize
possible alternative arrangements which must be agreed upon by Maui Photobooth.
3.4. If a booking occurs within 14 days of the event, the non-refundable full amount is due within 48 hours of booking, unless other terms have been agreed upon
by both parties.
3.5. A bond may be required at certain events which are deemed to have a higher liability than other events. Any costs incurred for cleaning, repairing or replacing
equipment that was damaged by any persons at the clients event will be deducted from the bond. The bond whether full or partial will be returned to the client
within 5 working days after the event unless the full bond amount has been used to pay for damages.
3.6. If the client requests use of Maui Photobooth services in excess of the time noted on the Booking Agreement, this will be billed at $250 for each additional
hour or part-hour.
3.7. By paying any part of the hire price, the hirer is agreeing to our Terms & Conditions.
4. Our Requirements - Access, space & power requirements
4.1. The client shall ensure a safe and appropriate environment is provided for Maui Photobooth to operate its equipment.
4.2. The client must ensure:
• A clean, flat, stable, dry, smoke free area in the correct size is available for the photobooth.
• For outdoor venues, a partially enclosed booth/tent – minimum space needed is 10’ wide x 10’ deep x 9’ high minimum (preferably in a corner against a
wall. NOTE – glass windows/walls will reflect the camera flash).
• This space provided is to include room for a prop table & cocktail table for guests to place their drinks. The more space available for the photobooth and
equipment will provide a more enjoyable experience for everyone.
• A power point access within 10m from the photobooth is required (for the photobooth’s use only)
• All doorways and access paths for the photobooth must be clear and at least 3’ wide
• The photobooth area must be protected from the weather including direct sun, extreme heat or cold, rain, wind etc.
• A dedicated 15amp (Residential) or 20 amp (Commercial) circuit must be available, within 25’ of setup area.
• If there are any stairs, steps, non-sealed paths (such as gravel, dirt or grass) or other obstacles at your venue where the photobooth must access you must
notify Maui Photobooth of these conditions before booking (with a photo if possible), failure to do this may result with your booking unable to go ahead if the
area cannot be accessed safely by our staff and all monies paid will be forfeited.
• We require access to the venue before the start of your event. We will arrive to set up the photobooth and equipment at the venue 60-90 minutes before the
contracted start time, unless other terms have been agreed upon by both parties.
4.3. A survey of the event location may be required if Maui Photobooth is not satisfied that a suitable location will be provided.
4.4. The client is responsible for paying any charges imposed by the venue, or required to access the venue. These charges may include, but are not limited to,
parking and electricity, tables, table coverings, chairs, stanchions, etc.
5. Changes & cancellations
5.1. Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a
new Booking Form.
5.2. All cancellations will result in the client forfeiting the deposit, however if Maui Photobooth is notified of cancellation more than 60 days before the event date,
credit to the value of the deposit will be given to the client to use for any future booking made within 6 months of the date of cancellation and based on
availability.
5.3. Cancellations made within 60 days of the event date will result in the client forfeiting all payments made to Maui Photobooth, with the exception of the bond (if
applicable) which will be returned to the client within 5 business days after the date of cancellation.
5.4. Maui Photobooth reserves the right to cancel any booking at any time. If Maui Photobooth decides to cancel a booking, all payments made will be refunded to
the Client.
6. Our rights
6.1. In order to prevent damage to any equipment and to keep a safe and friendly environment, Maui Photobooth reserves the right to deny service to any person.
For the safety to all and our equipment the Photobooth attendant reserves the right to exclude persons who she/he considers to be
• Too intoxicated
• Too rough with equipment
• Unlawful, won’t obey our rules
• Threatening or disrespectful to staff & others
6.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Maui Photobooth’s staff or equipment, Maui Photobooth reserves the
right to cease providing services. If the client is able to resolve the threatening situation within 20 minutes, Maui Photobooth will resume services. If the
situation is unable to be resolved, Maui Photobooth will not resume providing service and the client will receive no refund of booking cost.
6.3. Any damage to Maui Photobooth’s equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event,
whether invited or not, will result in the cost to repair/replace the equipment to be deducted from the client’s bond. The client is liable for extra costs if the cost to repair/replace is more than the bond.
6.4. We agree to supply a wide variety of props for our clients and their guests to use at the booked event in the Photobooth only. These props are not to be
removed from the Photobooth area. Maui Photobooth reserves the right to remove all or certain props from use if we consider they are being damaged,
mistreated or continually being removed from the Photobooth area. Our props are not toys intended for children to play with at the event and are to remain for
use in the Photobooth only.
6.5 Maui Photobooth is not a child care service nor do we provide “baby-sitting” services. All children under the age of 10 must be accompanied by their parent,
in order to use the photobooth.
7. Use of images
7.1. When hiring from Maui Photobooth the client gives permission for all photos taken during the event to be used on Maui Photobooth’s website and other
promotional and advertising purposes.
7.2. Maui Photobooth will not use images which are deemed unsuitable or inappropriate on their website or advertising nor use any content that we consider may
be personally damaging to any person/s.
7.3. Upon request, Maui Photobooth will not use any images or content of minors.
7.4. If, in the event of an individual not wanting their images used, they are to contact Maui Photobooth to inform us in writing and any of their images will be
removed from our website and any advertising material.
8. Indemnification
8.1. Maui Photobooth will not be held responsible or liable for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil
commotion, accidents, acts of nature, others equipment failure, utility failure and internet interruptions or out of range. If such circumstances arise, all
reasonable efforts will be made by Maui Photobooth to provide service or find a suitable replacement service. If this is not possible, the client is not entitled
to a refund for monies paid.
8.2. The client agrees that in all circumstances, Maui Photobooth’s liability is limited to an amount equal to the booking cost and not be liable for indirect or
consequential damages.
9. Travel
9.1. A travel fee may apply to remote locations or off-island venues.
9.2. Maui Photobooth cannot be held responsible for unseen delays due to traffic, weather or any other circumstances which are out of our control.
10. Delivery & Service
10.1. Delivery, set up and removal occur outside of the booked hire period. One trained Photobooth attendant/technician will remain with the Photobooth at all
times to assist guests, and to keep everything running smoothly.
10.2. Maui Photobooth ensure at all times to deliver high quality Photo, however should equipment failure prevent this, liability is limited to either total or partial
refund of monies paid, depending on the time period successfully serviced. (note – we carry back up equipment in case of equipment failure).
Please read before confirming a booking
Maui Photobooth
These are our Terms & Conditions for hiring a Photobooth.
1. Definitions
Maui Photobooth: Operating as Maui Photobooth and any associates
Client: The person, organization, company or other body which is hiring the goods/services as specified on the Booking Form.
Event date: The time and date of the event, confirmed by Maui Photobooth and noted on the Booking Form.
Booking Form: The form signed by or on behalf of the client and specifying details of the booking.
Day: A calendar day, unless specified otherwise.
2. Booking confirmation
2.1. A booking is not confirmed until the client returns a Booking Form, pays any costs as outlined under ‘Payments’ in these Terms & Conditions, and receives
confirmation of the booking from Maui Photobooth.
3. Payments
3.1. A non-refundable deposit/retainer, 50% of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by Maui
Photobooth.
3.2. The balance of the booking cost is payable in full 14 days before the client’s event.
3.3. If the balance of the booking cost and the bond, if required is not received 14 days before the event date, the booking may be cancelled and the client will
forfeit all monies paid thus far. Contact Maui Photobooth before the balance is due if you are experiencing any problems with making this payment to organize
possible alternative arrangements which must be agreed upon by Maui Photobooth.
3.4. If a booking occurs within 14 days of the event, the non-refundable full amount is due within 48 hours of booking, unless other terms have been agreed upon
by both parties.
3.5. A bond may be required at certain events which are deemed to have a higher liability than other events. Any costs incurred for cleaning, repairing or replacing
equipment that was damaged by any persons at the clients event will be deducted from the bond. The bond whether full or partial will be returned to the client
within 5 working days after the event unless the full bond amount has been used to pay for damages.
3.6. If the client requests use of Maui Photobooth services in excess of the time noted on the Booking Agreement, this will be billed at $250 for each additional
hour or part-hour.
3.7. By paying any part of the hire price, the hirer is agreeing to our Terms & Conditions.
4. Our Requirements - Access, space & power requirements
4.1. The client shall ensure a safe and appropriate environment is provided for Maui Photobooth to operate its equipment.
4.2. The client must ensure:
• A clean, flat, stable, dry, smoke free area in the correct size is available for the photobooth.
• For outdoor venues, a partially enclosed booth/tent – minimum space needed is 10’ wide x 10’ deep x 9’ high minimum (preferably in a corner against a
wall. NOTE – glass windows/walls will reflect the camera flash).
• This space provided is to include room for a prop table & cocktail table for guests to place their drinks. The more space available for the photobooth and
equipment will provide a more enjoyable experience for everyone.
• A power point access within 10m from the photobooth is required (for the photobooth’s use only)
• All doorways and access paths for the photobooth must be clear and at least 3’ wide
• The photobooth area must be protected from the weather including direct sun, extreme heat or cold, rain, wind etc.
• A dedicated 15amp (Residential) or 20 amp (Commercial) circuit must be available, within 25’ of setup area.
• If there are any stairs, steps, non-sealed paths (such as gravel, dirt or grass) or other obstacles at your venue where the photobooth must access you must
notify Maui Photobooth of these conditions before booking (with a photo if possible), failure to do this may result with your booking unable to go ahead if the
area cannot be accessed safely by our staff and all monies paid will be forfeited.
• We require access to the venue before the start of your event. We will arrive to set up the photobooth and equipment at the venue 60-90 minutes before the
contracted start time, unless other terms have been agreed upon by both parties.
4.3. A survey of the event location may be required if Maui Photobooth is not satisfied that a suitable location will be provided.
4.4. The client is responsible for paying any charges imposed by the venue, or required to access the venue. These charges may include, but are not limited to,
parking and electricity, tables, table coverings, chairs, stanchions, etc.
5. Changes & cancellations
5.1. Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a
new Booking Form.
5.2. All cancellations will result in the client forfeiting the deposit, however if Maui Photobooth is notified of cancellation more than 60 days before the event date,
credit to the value of the deposit will be given to the client to use for any future booking made within 6 months of the date of cancellation and based on
availability.
5.3. Cancellations made within 60 days of the event date will result in the client forfeiting all payments made to Maui Photobooth, with the exception of the bond (if
applicable) which will be returned to the client within 5 business days after the date of cancellation.
5.4. Maui Photobooth reserves the right to cancel any booking at any time. If Maui Photobooth decides to cancel a booking, all payments made will be refunded to
the Client.
6. Our rights
6.1. In order to prevent damage to any equipment and to keep a safe and friendly environment, Maui Photobooth reserves the right to deny service to any person.
For the safety to all and our equipment the Photobooth attendant reserves the right to exclude persons who she/he considers to be
• Too intoxicated
• Too rough with equipment
• Unlawful, won’t obey our rules
• Threatening or disrespectful to staff & others
6.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Maui Photobooth’s staff or equipment, Maui Photobooth reserves the
right to cease providing services. If the client is able to resolve the threatening situation within 20 minutes, Maui Photobooth will resume services. If the
situation is unable to be resolved, Maui Photobooth will not resume providing service and the client will receive no refund of booking cost.
6.3. Any damage to Maui Photobooth’s equipment during the client’s event caused by the client, client’s guests or any other person in attendance at the event,
whether invited or not, will result in the cost to repair/replace the equipment to be deducted from the client’s bond. The client is liable for extra costs if the cost to repair/replace is more than the bond.
6.4. We agree to supply a wide variety of props for our clients and their guests to use at the booked event in the Photobooth only. These props are not to be
removed from the Photobooth area. Maui Photobooth reserves the right to remove all or certain props from use if we consider they are being damaged,
mistreated or continually being removed from the Photobooth area. Our props are not toys intended for children to play with at the event and are to remain for
use in the Photobooth only.
6.5 Maui Photobooth is not a child care service nor do we provide “baby-sitting” services. All children under the age of 10 must be accompanied by their parent,
in order to use the photobooth.
7. Use of images
7.1. When hiring from Maui Photobooth the client gives permission for all photos taken during the event to be used on Maui Photobooth’s website and other
promotional and advertising purposes.
7.2. Maui Photobooth will not use images which are deemed unsuitable or inappropriate on their website or advertising nor use any content that we consider may
be personally damaging to any person/s.
7.3. Upon request, Maui Photobooth will not use any images or content of minors.
7.4. If, in the event of an individual not wanting their images used, they are to contact Maui Photobooth to inform us in writing and any of their images will be
removed from our website and any advertising material.
8. Indemnification
8.1. Maui Photobooth will not be held responsible or liable for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil
commotion, accidents, acts of nature, others equipment failure, utility failure and internet interruptions or out of range. If such circumstances arise, all
reasonable efforts will be made by Maui Photobooth to provide service or find a suitable replacement service. If this is not possible, the client is not entitled
to a refund for monies paid.
8.2. The client agrees that in all circumstances, Maui Photobooth’s liability is limited to an amount equal to the booking cost and not be liable for indirect or
consequential damages.
9. Travel
9.1. A travel fee may apply to remote locations or off-island venues.
9.2. Maui Photobooth cannot be held responsible for unseen delays due to traffic, weather or any other circumstances which are out of our control.
10. Delivery & Service
10.1. Delivery, set up and removal occur outside of the booked hire period. One trained Photobooth attendant/technician will remain with the Photobooth at all
times to assist guests, and to keep everything running smoothly.
10.2. Maui Photobooth ensure at all times to deliver high quality Photo, however should equipment failure prevent this, liability is limited to either total or partial
refund of monies paid, depending on the time period successfully serviced. (note – we carry back up equipment in case of equipment failure).
Thank you for visiting Maui Photobooth. Please feel free to contact us if you have any questions!
We look forward to hearing from you.
We service the entire State of Hawaii!
Phone - 808.276.6036 Email - [email protected]
Copyright © 2020 · All Rights Reserved · Maui Photobooth
Disclaimer - Maui InstaPrint is in no way sponsored or affiliated with "Instagram®", "Twitter®" or "Facebook®".
We look forward to hearing from you.
We service the entire State of Hawaii!
Phone - 808.276.6036 Email - [email protected]
Copyright © 2020 · All Rights Reserved · Maui Photobooth
Disclaimer - Maui InstaPrint is in no way sponsored or affiliated with "Instagram®", "Twitter®" or "Facebook®".
